South Derbyshire District in the County of Derby

Parish Council web site – www.Hartshorne.org.uk

                                                                                                                                                                                      Clerk- Richard Smith

Hartshorne Parish Council

PO Box 8243


DE11 1GE

Mob 07561 446 325

E-mail- hartshornepc@sky.com

2 April  2018


To:       Chairman, Vice Chairman and Members, Hartshorne Parish Council

            Burton Daily Mail

            Derbyshire Library, Swadlincote


Parish Council Meeting


The next meeting of the Parish Council will be on Monday 9 April 2018 starting at 7.00 pm  at Kendricks  Close,  Hartshorne.   Your attendance is requested.



Yours faithfully


Richard Smith

Clerk & Responsible Officer



Ordinary Parish Meeting




a.     At the start of the meeting a period will be made available for members of the public to ask questions or submit comments to the Parish Councillor's. (Please note only 15 minutes has been allocated)

b.     If the Police Liaison Officer, a County Councillor or District Councillor in attendance, members will be given the opportunity to raise any relevant matters. .


1.      Apologies for Absence.


2.      Any Member to declare an interest.

a. Under the Parish Councils (Model Code of Conduct) Order 2001 (SI 2001 Number 3576) any member with a personal interest in a matter who attends a meeting of the Authority at which the matter is considered must disclose to that meeting the existence and nature of that interest at the commencement of that consideration, or when the interest becomes apparent.  There are further requirements for members whose interest extends to become a “Prejudicial Interest” within the meaning of the Statutory Instrument.  Councillors must ensure that their “registration of financial and other interests” is up to date.

3.      To confirm the Minutes of the Meeting of the Council held on 19 March 2018.


To determine which items if any on Part 1 of the Agenda should be taken with the public excluded.  


4.      Police Matters

5.      Clerks Outstanding Action Report to be circulated at the meeting.

6.      Highways, Pavements and Public Footpaths

7.      Hartshorne’s Parish Web site and newsletter

a. Update on 2018 newsletter

8.      To receive any reports from Representatives on outside bodies.

9.      Recreation Grounds and Allotments.

10.   Planning Matters


None received at 1 April 2018






11  Finance and Administration




In Respect of



Staff Salaries and Expenses (part)

Wages & Salaries  - April















Direct Payments





March Tax & NI



Staff Salaries and Expenses (part

Wages & Salaries  -April




Annual rent - Salisbury Drive  Recreation Ground











1.     Appointment of Internal Auditor 2017/18 - Mrs J  Storer.

2.     From 1 April 2018 the National Minimum hourly rate has increased from £7.50 to £7.83 (increase 0.33p per Hour). Currently the Lengthsman is paid £0.50p above the Minimum  hourly

Recommendation -  that the Lenghtsman hourly rate is increased by £0.33p per hour wef 1 April 2018.


Please Note: March Payment Schedule Cheque 103953 has been cancelled and payment to Hartshorne Charities was made by Direct Transfer on 29 March



12.        Correspondence

       DALC - Seminar in respect of new Data Protection Act 23 April at Cromford DALC HQ Request from Clerk to attend cost £45.00.

       Hartshorne Parish Council Equal Opportunities Policy (attached)

       Tiffaney Heaven - use of playing fields at Goseley and Salisbury Drive



       DALC Circulars Circ 5 -  General Data Protection Regulations,  DALC Spring Seminar – 17

April 2018, Review of Local Government Ethical Standards, Internal and External Audit

2017/18, DALC Survey and MP’s Lobby Day



Date of Next Meeting - Monday 14 May 2018 - Goseley Community Centre, Hartshorne. 

Meeting starts at 7.30.pm.


Annual Parish Meeting (AGM) Monday 14 May 2018 - Goseley Community Centre, Hartshorne. 

Meeting starts at 7.00.pm.




Annual Meeting of the Parish - Thursday 19 April 2018 at the Dethick Hall, starting at 7.30 (Tea and biscuits from 7.00 pm)