HARTSHORNE PARISH COUNCIL

South Derbyshire District in the County of Derby

Parish Council web site – www.Hartshorne.org.uk

                                                                                                                                                                                      Clerk- Richard Smith

Hartshorne Parish Council

PO Box 8243

Swadlincote

DE11 1GE

Mob 07561 446 325

E-mail- hartshornepc@sky.com

7 May  2018

             

To:       Chairman, Vice Chairman and Members, Hartshorne Parish Council

            Burton Daily Mail

            Derbyshire Library, Swadlincote

             

Parish Council Meeting

 

The next meeting of the Parish Council will be on Monday 14 May 2018 starting at 7.00 pm (AGM) followed by Ordinary Parish Meeting at 7.15 at Goseley Community Centre,  Hartshorne.   Your attendance is requested.

 

 

Yours faithfully

 

Richard Smith

Clerk & Responsible Officer

                         

AGENDA

Annual Parish Meeting  

 

1.     Election of Chairman

a.     Signing of Declaration of Acceptance

2.     Election of Vice-Chairman

a.     Signing of Declaration of Acceptance

3.     Fix the amount of the Chairman’s and Vice Chairman’s Allowances.

4.     Appointment of Members to serve on Sub-committee of the Parish Council a. Finance (5)

b. Recreation (7)

5.     Appointment of Representatives on outside bodies

a.     Highways Forum

b.     Environment Forum

c.     Parish/ District meeting (2)

d.     Flood Liaison  Meeting

e.     Safer Neighbourhood Meetings

f.      Dethick Hall Charities 

g.     Goseley Community Centre 

 

A G E N D A

Ordinary Parish Meeting

 

PUBLIC PARTICIPATION

a.     At the start of the meeting a period will be made available for members of the public to ask questions or submit comments to the Parish Councillor's. (Please note only 15 minutes has been allocated)

b.     If the Police Liaison Officer, a County Councillor or District Councillor in attendance, members will be given the opportunity to raise any relevant matters. .

 

1.      Apologies for Absence.

 

2.      Any Member to declare an interest.

a. Under the Parish Councils (Model Code of Conduct) Order 2001 (SI 2001 Number 3576) any member with a personal interest in a matter who attends a meeting of the Authority at which the matter is considered must disclose to that meeting the existence and nature of that interest at the commencement of that consideration, or when the interest becomes apparent.  There are further requirements for members whose interest extends to become a “Prejudicial Interest” within the meaning of the Statutory Instrument.  Councillors must ensure that their “registration of financial and other interests” is up to date.

3.      To confirm the Minutes of the Meeting of the Council held on 8 April 2018.

 

To determine which items if any on Part 1 of the Agenda should be taken with the public excluded.  

 

4.      Police Matters

5.      Clerks Outstanding Action Report to be circulated at the meeting.

6.      Highways, Pavements and Public Footpaths

7.      Hartshorne’s Parish Web site and newsletter

a. Update on 2018 newsletter

8.      To receive any reports from Representatives on outside bodies.

9.      Recreation Grounds and Allotments.

10.   Planning Matters

Applications

 

Application Reference

9/2018/0450

Proposed Development

THE ERECTION OF EXTENSIONS AND A DETACHED DOUBLE GARAGE AT

Site Location

110 WINCHESTER DRIVE MIDWAY SWADLINCOTE DERBYSHIRE

Postcode

DE11 7L

 

Application Reference

9/2018/0377

Proposed Development

THE ERECTION OF 11 DWELLINGS WITH ASSOCIATED GARAGES AND VEHICULAR ACCESS AT

Site Location

LAND ADJACENT TO 228 WOODVILLE ROAD HARTSHORNE SWADLINCOTE DERBYSHIRE

Postcode

DE11 7HW

 

1. Notice of Appeal re Log Cabins, Manchester Lane. Date for additional submissions is 18 May. ( However Clerk has been informed there is a 2nd Appeal which could extend submission date.)

 

11  Finance and Administration

 

Cheq 

Payee

In Respect of

Amount

 

Staff Salaries and Expenses (part)

Wages & Salaries  - May

555.98

 

Direct Payments

 

 

 

HMRC

March Tax & NI

206.25

 

Staff Salaries and Expenses (part

Wages & Salaries  - May

346.41

 

STW

Water  Charges at Goseley recreation ground

152.14

 

E-on 

Supply at Goseley recreation ground

52.43

 

DALC

Seminar re new regulations on Data Protection 

45.00

 

1. NOTE - NALC has agreed a national pay increase for all Parish Clerks of 2% wef from 1 April 2018. Recommendation that the new pay scales be introduced wef 1 April 2018.

2. Annual Audit of Accounts 2017/18

The Internal Auditor has been completed the Audit and is presented for approval. The Clerk will present a verbal update on any observations made by the Auditor 

Recommendation subject to the Clerks verbal update the accounts are signed in compliance with Audit Regulations.

 

12.        Correspondence

       DALC - Seminar in respect of new Data Protection Act , 3 May (revised date) at Cromford DALC HQ

       SDDC - Local Green Spaces Plan: Sustainability Appraisal Scoping Report

       SDDC - Civic Council meeting 24 May 2018 at 6.00 pm

       Woodville PC - clearing footpath from Vale Road to Woodville.

 

DALC Circular: No. 6  External Audit News, Neighbourhood Planning Support Grant, Section 137 Allowance for 2018-19, GDPR Update, Updated Model Standing Orders and Legal Topic Notes 1,2,5,8, and 87, Free Webinar:

‘Community Organising’ Training 24th April, Project Management Training – 23 May 2018 and Councillor Essential Training – 21 June 2018.

 

 

Date of Next Meeting - Monday June 2018 - Kendricks Close, Hartshorne. 

Meeting starts at 7.00.pm.