South Derbyshire District in the County of Derby

Parish Council web site – www.hartshorne.org.uk

            Clerk- Richard Smith

Hartshorne Parish Council

PO Box 8243


DE11 1GE

Mob 07561 446 325

E-mail- hartshornepc@sky.com

5 April 2021


To:       Chairman, Vice Chairman and Members, Hartshorne Parish Council

            Burton Daily Mail

            Derbyshire Library, Swadlincote


Parish Council Meeting


The next meeting of the Parish Council will be on Monday 12 April starting at 7.00 pm via video link (Zoom). Link can be obtained from the Clerk by contacting hartshornepc@sky.com.


 Your attendance is requested.


Yours faithfully

Richard Smith

Clerk & Responsible Officer




Ordinary Parish Meeting



a.     At the start of the meeting a period will be made available for members of the public to ask questions or submit comments to the Parish Councillor's. (Please note only 15 minutes has been allocated)

b.     If the Police Liaison Officer, a County Councillor or District Councillor are in attendance, members will be given the opportunity to raise any relevant matters.


1.     Apologies for Absence.


2.     Any Member to declare an interest.

a.     Under the Parish Councils (Model Code of Conduct) Order 2001 (SI 2001 Number 3576) any member with a personal interest in a matter who attends a meeting of the Authority at which the matter is considered must disclose to that meeting the existence and nature of that interest at the commencement of that consideration, or when the interest becomes apparent.  There are further requirements for members whose interest extends to become a “Prejudicial Interest” within the meaning of the Statutory Instrument.  Councillors must ensure that their “registration of financial and other interests” is up to date.

3.     To confirm the Minutes of the Meeting of the Council held on 8 March 2021 (held via video link). Signing of Minutes will be carried out when Lockdown and other restrictions allow.


To determine which items if any on Part 1 of the Agenda should be taken with the public excluded. 


4.     Police Matters.

5.     Clerks Outstanding Action Report to be circulated at the meeting and Financial statement.  (to follow)

a.     Update on future face to face meetings

b.     Resignation of Richard Smith, Parish Clerk

6.     Highways, Pavements and Public Footpaths

a. 20’s Plenty Campaign - 20mph Limits for Derbyshire (Circulated 12 March)

b. 20’s Plenty Campaign – 20s Plenty for Derbyshire (Circulated 5 April)

c. DCC – Gritting routes within the Parish (circulated 17 March)

d. SDDC – use of VAS (Vehicle Activated Signage

e. Councillor Landsborough – request for funding a Local Litter Pick

7.     Hartshorne’s Parish Web site and newsletter

8.     Recreation Grounds and Allotments.

1. Use of football pitch at Salisbury Drive

2. Sportsmobile 2021 – Update

3. HCC – s106 Claim update

4. Pavilion  at Salisbury Drive recreation ground – reply from Football Foundation


9.     Reports from Outside Bodies

DALC – Meeting of Chairs

10.  Planning Matters

DMOT/2021/0314.The pruning and crown lifting of oak and maple tree(s) covered by South Derbyshire District Council Tree Preservation Order no. 0407 at 2 Caulkley View, Hartshorne, Swadlincote, DE11 7BJ

DMPN/2021/0431 Prior Notification of single storey rear extension, with eaves of 2.25 metres and maximum height of 3.45 metres extending 4.06 metres from the rear wall at 3 Truro Close, Midway, Swadlincote, DE11 7LL.

DMPA/2021/0422 The erection of a side and rear extension at 6 Truro Close, Midway, Swadlincote, DE11 7LL.

DMPA/2021/0378 The change of use from the existing offices to three 3 bed dwelling houses with associated parking and amenity space. Two modest extensions traditionally designed to complement the existing character and materials of the barns in two of the three proposed units at Stonehouse Farm, Ashby Road, Woodville, Swadlincote, DE11 7BP.

DMPA/2021/0265 The creation of access and turning point to existing stable block at 46 Repton Road, Hartshorne, Swadlincote, DE11 7AF.



11.  Finance and Administration


April Payments –




In respect of





Direct Payments







March Adjustments (paid 20 March)






March standard Charges (paid 20 March)





Staff Wages

Salaries/wages April & PAYE contributions






Annual subscriptions 2021/22






Annual Rent re Goseley recreation ground





R Watts

Equipment - litter hoop





Royal Mail

Use of PO Box





PA Forestry & Rural Services

Hedge cutting at Kendricks Close, Tower Road and Main Street recreation ground





1.     Outsourscing Payroll – Update

2.     Annual Audit by PKF Littlejohn

3.     Request for funding Community Transport Swadlincote Ltd.


12.  Correspondence

a.     CVS – Derbyshire Community Heres Roll of Honour 2021

b.     Resident – Thank you letter for a quick response to a problem at Gosely recreation ground




Date of next meeting

Monday 10 May 2021 (meeting by Video link unless circumstances change)


Annual Meeting of the Parish (normally held at the Dethick Hall)

Wednesday 21 April at 7.00 (meeting by Video link unless circumstances change)