South Derbyshire District in the County of Derby

Parish Council web site – www.hartshorne.org.uk

            Clerk- Richard Smith

Hartshorne Parish Council

PO Box 8243


DE11 1GE

Mob 07561 446 325

E-mail- hartshornepc@sky.com

3 May 2021


To:       Chairman, Vice Chairman and Members, Hartshorne Parish Council

            Burton Daily Mail

            Derbyshire Library, Swadlincote


Parish Council Meeting


The next meeting of the Parish Council will be on Monday 10 May starting at 7.00 pm  Hartshorne Cricket Club pavilion.


Please ensure that you have sufficient clothing as most doors and windows will be open to provide adequate ventilation. It is also advisable to bring you own stationery as it will not be distributed at the meeting.


 Your attendance is requested.


Yours faithfully

Richard Smith

Clerk & Responsible Officer




Annual Parish Meeting


  1. Election of Chairman
    1. Signing of Declaration of Acceptance
  2. Election of Vice-Chairman
    1. Signing of Declaration of Acceptance
  3. Fix the amount of the Chairman’s and Vice Chairman’s Allowances.
  4. Appointment of Members to serve on Sub-committee of the Parish Council.

a.     Finance (5)

b.     Recreation (7)

5.     Appointment of Representatives on outside bodies

a.     Highways Forum

b.     Environment Forum

c.     Parish/ District meeting (2)

d.     Flood Liaison  Meeting

e.     Safer Neighbourhood Meetings

f.      Dethick Hall Charities

g.     Goseley Community Centre



Ordinary Parish Meeting



a.     At the start of the meeting a period will be made available for members of the public to ask questions or submit comments to the Parish Councillor's. (Please note only 15 minutes has been allocated)

b.     If the Police Liaison Officer, a County Councillor or District Councillor are in attendance, members will be given the opportunity to raise any relevant matters.


1.     Apologies for Absence.


2.     Any Member to declare an interest.

a.     Under the Parish Councils (Model Code of Conduct) Order 2001 (SI 2001 Number 3576) any member with a personal interest in a matter who attends a meeting of the Authority at which the matter is considered must disclose to that meeting the existence and nature of that interest at the commencement of that consideration, or when the interest becomes apparent.  There are further requirements for members whose interest extends to become a “Prejudicial Interest” within the meaning of the Statutory Instrument.  Councillors must ensure that their “registration of financial and other interests” is up to date.

3.     To confirm the Minutes of the Meeting of the Council held on 12 April 2021, Annual Parish meeting 21 April 2021 (held via video link). Signing of Minutes will be carried out when Lockdown and other restrictions allow.


To determine which items if any on Part 1 of the Agenda should be taken with the public excluded. 


4.     Police Matters.

5.     Clerks Outstanding Action Report to be circulated at the meeting and Financial statement.  (to follow)

a.     Update on future face to face meetings

b.     Update on appointment of Parish Clerk

6.     Highways, Pavements and Public Footpaths

7.     Hartshorne’s Parish Web site and newsletter

a.     Update

8.     Recreation Grounds and Allotments.

a.     Enquiry for allotment by Circularity Association

b.     Damage at Goseley recreation ground

9.     Reports from Outside Bodies

10.  Planning Matters

DMPA/2020/1004. The erection of 189 dwellings including public open space, landscaping and associated infrastructure and works on Land at Broomy Farm, Woodville Road, Hartshorne, Swadlincote, DE11 7EY.

DMPA/2021/0615 Demolition of existing conservatory and the erection of a two storey side extension with garage conversion at 34 Hereford Crescent, Midway, Swadlincote, DE11 7PT

11.  Finance and Administration


May Payments –




In respect of





Direct Payments







April Adjustments (paid 21 April)






March standard Charges (paid 21  April)





Staff Wages

Salaries/wages May & PAYE contributions






Salaries/wages monthly charges





Community Transport Swadlincote Ltd.







Supply at Goseley recreation ground





Bloomin’ Gardens Ltd

Clear fallen trees at Salisbury Drive recreation ground











1.     Internal Audit Report – verbal

2.     Use of Zoom in the fiture


12.  Correspondence

·         DALC – information in respect of Face to Face meetings

·         SDDC -block gully on Main Street




Date of next meeting

Monday 14 June 2021 at Goseley Community Centre, starting 7.00pm