HARTSHORNE PARISH COUNCIL

South Derbyshire District in the County of Derby

MINUTES OF THE PARISH COUNCIL MEETING

14 May 2018

Goseley Community Centre, Hartshorne

 

PRESENT - Councillors – A Jones, (Chair),  D Jenkinson,  N Jenkinson, Mrs K Coe, Mrs J Burley, D West & P Redfern.

 

APOLOGIES FOR ABSENCE - Councillors - R Coe, R Bell, D Tagg,  Mrs M Mycock, Mrs S Sharland Mrs J Slawson, P Smith  and County Councillor L Chilton

 

ALSO PRESENT – R Smith Clerk to the Parish Council and Mr & Mrs Roberts 

 

                         

Annual Parish Meeting  

 

1. Election of Chairman and Vice Chairman

a.     Councillor Mrs K Coe proposed Councillor A Jones as Chairman for the forthcoming year this was seconded by Councillor D Jenkinson.

b.     Councillor Mrs K Coe proposed Councillor D Jenkinson as Vice Chairman for the forthcoming year this was seconded Councillor D West.

 

RESOLVED Councillor A Jones is elected Chairman and Councillor D Jenkinson is elected ViceChairman for the forthcoming year.

 

2.     Fix the amount of the Chairman’s and Vice Chairman’s Allowances.

a. It was proposed by Councillor Mrs K Coe and seconded by Councillor Mrs J Burley that the allowance for the Chairman is £50.00 and for the Vice Chairman £25.00.

 

RESOLVED The Chairman have an allowance of £50.00 and Vice-Chairman have an allowance of £25.00 for the forthcoming year financial year.

 

3.     Appointment of Members to serve on Working Party of the Parish Council

Finance

1. RESOLVED that the Chairman, Vice Chairman, Mrs K Coe, Mrs M Mycock, D West and R Bell are appointed to the Finance Working Group. 

Recreation

RESOLVED that the Chairman, Vice Chairman, Mrs J Slawson, Mrs J Burley, Mrs M Mycock , R Bell and Mrs K Coe are appointed to the Recreation Working Group.

 

RESOLVED that each Working Group to meet twice a year. Clerk to propose dates for the next meeting.

 

Appointment of Members to serve on Outside bodies.

The following Councillors were elected to represent the Parish Council 

a.      Highways Forum  

b.      Environment Forum 

c.      Parish/ District meeting 

d.      Safer Neighbourhood Meetings (both Swadlincote and Newhall)

It was agreed that as the above meetings are held infrequently and are open to the public; the Parish Council will ensure that they are represented.  e. Board of School Governors – no representation. 

f.       Hartshorne Charities -  Councillors D Tagg, Mrs J Burley  and Mrs Mycock

g.      Dethick Education Foundation  Councillors Mrs J Slawson and Mrs K Coe.

h.      Goseley Community Centre – Councillors R Bell and Mrs J Burley.

 

      Meeting closed at 7.15

 

 

PUBLIC PARTICIPATION

1. Mrs. Roberts thanked District Councillor's Mrs K Coe  & P Smith and County Councillor Mrs L Chilton for their support over the Login Cabins planning application. They informed that the applicant had now appealed against both decisions of the District to the Planning Inspectorate. Any further objections should be made by 7 June with the hearing date set for 21 August.

 

District Council report -

1. Councillor Mrs K Coe  gave a brief overview of recent planning applications.

 

County Council report

No report

.

145/18

MINUTES OF THE Ordinary Meeting on held on 9 April 2018                                                                           

The minutes were approved as  a correct record and signed by the Chairman.

 

Matter arising

None

 

Any member to declare an interest - 

Councillor Mrs K Coe  in respect of any planning matters., Councillors A Jones, Mrs K Coe and Mrs J Burley in respect of Goseley Community Centre. Councillor N Jenkinson in respect of Hartshorne CC.

 

Items for Exemption.  None.

 

146/18

POLICE MATTERS                                                                                                                                         

1.      No Police present and no written report.

2.      Councillor Mrs Burley reported an couple on Goseley Estate had been harassed. The Police had been informed also youths have been 'door knocking' and attempting to obtain money again the Police have be informed.

 

147/18

 MATTERS ARISING                                                                                                                                       

         1. The Clerk presented a monthly update on all outstanding matters; this is attached to the minutes.             

 

 

148/18

 HIGHWAYS, PAVEMENTS & PUBLIC FOOTPATHS

1. It was reported by several councillors that there are pot holes on each side of ALL the speed humps along Repton Road..

RESOLVED Clerk to  contact DCC

149/18

PARISH NEWSLETTER AND WEBSITE                                                                                                          

1. The Clerk reported that he now had a few spare newsletters. It was agreed that these should be left on the Information Centre.

 

150/18

RECREATION GROUNDS & ALLOTMENTS

1.    The Clerk reported that the last remaining allotment had now been let.

2.    The Clerk reported that a plumber had inspected the changing rooms at Goseley recreation ground had had found a leak, he was carrying out the repair on 16 May.

.

 

151/18

REPORTS FROM OUTSIDE BODIES

1. The Clerk reported that he had attended a very informative meeting on GDPR and some minor changes are required to how the Parish Council stores information.

 

 

 

 

 

 

152/18

PLANNING MATTERS

 

 

 

Application Reference

9/2018/0450

 

Proposed Development

THE ERECTION OF EXTENSIONS AND A DETACHED DOUBLE GARAGE AT

 

Site Location

110 WINCHESTER DRIVE MIDWAY SWADLINCOTE DERBYSHIRE

 

Postcode

DE11 7LU

 

No comments

 

Application Reference

9/2018/0377

Proposed Development

THE ERECTION OF 11 DWELLINGS WITH ASSOCIATED GARAGES AND VEHICULAR ACCESS AT

Site Location

LAND ADJACENT TO 228 WOODVILLE ROAD HARTSHORNE SWADLINCOTE DERBYSHIRE

Postcode

DE11 7HW

 

No comments

 

1.     The siting of four cabins for holiday accommodation and creation of associated parking, along with the widening of the access on land to the rear of nos 45 to 49 manchester lane hartshorne swadlincote

2.     Notice of Appeals re Log Cabins, Manchester Lane. Date for additional submissions is before 7 June 2018.

RESOLVED no additional objections but to ensure all previous observations are clearly shown in a single document.

153/18       FINANCE & ADMINISTRATION

 

Approved payments for May

 

Cheq 

Payee

In Respect of

Amount

 

Staff Salaries and Expenses 

Wages & Salaries  - May

555.98

 

Mrs J Storer

Annual Internal Audit

80.00

 

SDDC

Planning Application Fee

462.00

 

Direct Payments

 

 

 

 

HMRC

March Tax & NI

206.25

 

Staff Salaries and Expenses 

Wages & Salaries  - May

346.41

 

STW

Water  Charges at Goseley recreation ground

152.14

 

E-on 

Supply at Goseley recreation ground

52.43

 

DALC

Seminar re new regulations on Data Protection 

45.00

 

Goseley Community Centre

Room Hire 14 May 

25.00

 

1. NOTE - NALC has agreed a national pay increase for all Parish Clerks of 2% wef from 1 April 2018. RESOLVED -  that the new pay scales be introduced wef 1 April 2018.

 

2. Annual Audit of Accounts 2017/18

The Internal Auditor has been completed by the Internal Audit and is presented for approval. The

Clerk presented a verbal update on observations made by the InternalAuditor 

RESOLVED that the Annual Governance and Accountability Return 201718 are signed in by the Chair and Clerk in compliance with Audit Regulations, 1- Annual Governance Statement and 2Accounting Statements.

154/18

  GENERAL CORRESPONDENCE

 

.        Correspondence

 

 

       DALC - Seminar in respect of new Data Protection Act , 3 May (revised date) at Cromford DALC HQ

       SDDC - Local Green Spaces Plan: Sustainability Appraisal Scoping Report

       SDDC - Civic Council meeting 24 May 2018 at 6.00 pm

       Woodville PC - clearing footpath from Vale Road to Woodville.

RESOLVED Clerk to write to Woodville PC asking if they could carry out the work and re-charge the Parish Council

       West Leicestershire First Responders - Annual Report (Copy available on request)

       Police - National Rural Crime Survey 2018

       Local Resident - complaint about a dog walker in the local area.

RESOLVED - pass information to the Police

       Area Forum - 23 May at Swadlincote Town hall 6.30

 

DALC Circular: No. 6  External Audit News, Neighbourhood Planning Support Grant, Section 137 Allowance for 2018-19, GDPR Update, Updated Model Standing Orders and Legal Topic Notes 1,2,5,8, and 87, Free Webinar: ‘Community Organising’ Training 24th April, Project Management Training – 23 May 2018 and Councillor Essential Training – 21 June 2018.

 

155/18

Meeting closed at 8.30 p.m.

 

 

Date of Next Meeting - Monday 11 June 2018 - Kendricks Close,  Hartshorne.  Meeting starts at 7.30.pm. .

 

 

 

Signed.........................................................(Chair) Dated................................................