HARTSHORNE PARISH COUNCIL
South Derbyshire District in the County of Derby
MINUTES OF THE PARISH COUNCIL MEETING
13 May 2018
Goseley Community Centre, Hartshorne
PRESENT - Councillors – A Jones, (Chair), Mrs J Burley, Mrs M Mycock, Mrs K Coe and J Seaton
APOLOGIES FOR ABSENCE - Councillors Mrs S Sharland, N Jenkinson R Bell. Mrs J Slawson.
ALSO PRESENT – R Smith Clerk to the Parish Council and County Councillor Mrs L Chilton ,plus one member of the public.
a. Councillor Mrs K Coe proposed Councillor A Jones as Chairman for the forthcoming year this was seconded by Councillor Mrs Mycock.
b. Councillor Mrs J Burley proposed Councillor Mrs M Mycock as Vice Chairman for the forthcoming year this was seconded Councillor J Seaton.
RESOLVED Councillor A Jones is elected Chairman and Councillor Mrs M Mycock is elected Vice-Chairman for the forthcoming year.
2. Fix the amount of the Chairman’s and Vice Chairman’s Allowances.
a. It was proposed by Councillor Mrs Burley and seconded by Councillor Mrs Coe that the allowance for the Chairman is £50.00 and for the Vice Chairman £25.00.
RESOLVED The Chairman have an allowance of £50.00 and Vice-Chairman have an allowance of £25.00 for the forthcoming year financial year.
3. Appointment of Members to serve on Working Party of the Parish Council
1. RESOLVED that the Chairman, Vice Chairman, Mrs K Coe, Mrs M Mycock, J Seaton and R Bell are appointed to the Finance Working Group.
RESOLVED that the Chairman, Vice Chairman, Mrs J Slawson, Mrs J Burley, Mrs M Mycock , R Bell and Mrs K Coe are appointed to the Recreation Working Group.
RESOLVED that each Working Group to meet twice a year. Clerk to propose dates for the next meeting.
Appointment of Members to serve on Outside bodies.
The following Councillors were elected to represent the Parish Council
1. Highways Forum
2. Environment Forum
3. Parish/ District meeting
4. Safer Neighbourhood Meetings (both Swadlincote and Newhall)
It was agreed that as the above meetings are held infrequently and are open to the public; the Parish Council will ensure that they are represented.
1. Board of School Governors – no representation.
2. Hartshorne Charities - Councilors Jones, Mrs J Burley and Mrs Mycock 3. Dethick Education Foundation – Councillors Mrs J Slawson and Mrs K Coe.
4. Goseley Community Centre – Councillors R Bell and Mrs J Burley.
5. Hartshorne Cricket Club - N Jenkinson
Meeting closed at 7.15
PUBLIC PARTICIPATION None
District Council report -
1. No report
1. County Councillor Mrs Chilton still is consulting with DCC over recent changes the footpaths over the Broomy Farm development.
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045/19 |
1. MINUTES OF THE Ordinary Meeting on held on 8 April 2019..
The minutes were then approved as a correct record and signed by the Chairman. Matter Arising None
Any member to declare an interest - Councillors Mrs Mycock, Mrs Burley and A Jones.
Items for Exemption. None.
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046/19 |
POLICE MATTERS 1. Councillor Coe reported that there had been an attempted burglary on Manchester Lane. The Police have been informed and have subsequently made a visit to residents of Manchester Lane. 2. Councillor reported that he had written to the Police with regard to a speeding Police vehicle along Sandcliffe Road.
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047/19 |
MATTERS ARISING |
1. Updated Policies - the following were discussed -
a. Financial Regulations 2019
b. HPC Code of Conduct 2019
c. Model Standing Orders March 2019
d. Privacy Notice 2018
e. Equal Opportunities Policy
f. Code of Conduct 2019
g. Complaints Procedure 2019
h. Grievance and Discipline (Staff) RESOLVED the above be approved
2. Date for Recreation Working Group - it was agreed that the recreation working group will meet prior to the main Committee meeting on 10 June at 6.30 pm (prompt).
3. Co-option of Parish Councillors
Prior to the start of the formal part of the meeting the Clerk reported that he had received 1 application to be co-opted on to the Parish Council, Mrs N Landsborough who has lived in Hartshorne village for over 6 years.
RESOLVED that Mrs N Landsborough is be co-opted on to the Parish Council as ward members for Hartshorne and Goseley Ward
4. The Clerk presented a monthly update on all outstanding matters; this is attached to the minutes.
5. RESOLVED that the 3 newly elected District Councillors for Midway Ward are invited to future Parish Council meetings.
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048/19 |
HIGHWAYS, PAVEMENTS & PUBLIC FOOTPATHS 1. The Clerk reported that there was still work outstanding on the telegraph pole outside numbers 53/55 Brookdale Road RESOLVED Clerk to contact DCC. 2. Councillor Seaton asked if the bench on Sandcliffe Road could be re stained. RESOLVED Clerk to contact N Dawson 3. Councillors asked if there was any progress on a Speed watch being carried out within the Parish. Councillor Mrs Coe said that we are currently on a waiting list. 4. Councillor Mrs Mycock reported a broken kerb stone at the junction of Elmsdale Road and Hartstill Road RESOLVED Clerk to contact DCC.
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049/19 |
PARISH NEWSLETTER AND WEBSITE 1. No report
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050/19 |
RECREATION GROUNDS & ALLOTMENTS No reports. |
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051/19 |
REPORTS FROM OUTSIDE BODIES 1. No reports. |
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052/19 |
PLANNING MATTERS |
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Application Reference |
9/2019/0357 |
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Proposed Development |
PROPOSED SINGLE STOREY REAR EXTENSION, WITH EAVES OF 2.050 METRES AND MAXIMUM HEIGHT METRES EXTENDING 7.900 METRES FROM THE REAR WALL AT |
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Site Location |
41 MANCHESTER LANE HARTSHORNE SWADLINCOTE DERBYSHIRE |
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Postcode |
DE11 7BE |
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Application Reference |
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9/2019/0355 |
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Proposed Development |
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THE ERECTION OF A BOUNDARY ENTRANCE FEATURE ON |
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Site Location |
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BROOMY FARM LAND AT WOODVILLE ROAD HARTSHORNE SWADLINCOTE |
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Postcode |
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DE11 7EY |
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Application Reference |
9/2019/0338 |
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Proposed Development |
THE ERECTION OF A DETACHED DWELLING WITH ASSOCIATED PARKING AND ACCESS ON LAND AT |
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Site Location |
25 TOWER ROAD HARTSHORNE SWADLINCOTE DERBYSHIRE |
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Postcode |
DE11 7EU |
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Application Reference |
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9/2019/0296 |
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Proposed Development |
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ADVERTISEMENT CONSENT FOR A HANGING SIGN, AMENITY BOARDS, A FASCIA AND A GABLE BOARD |
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Site Location |
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65 MAIN STREET HARTSHORNE SWADLINCOTE DERBYSHIRE |
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Postcode |
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DE11 7ES |
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Application Reference |
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9/2019/0337 |
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Proposed Development |
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The erection of a front two storey, and single side extensions at |
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Site Location |
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25 Tower Road HARTSHORNE SWADLINCOTE DERBYSHIRE |
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Postcode |
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DE11 7 |
No comments on any of the above.
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Cheq |
Payee |
In Respect of |
Amount |
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103981 |
J Storer |
Annual Internal Audit 2018/19 |
80.00 |
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Direct Payments |
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Water Plus |
Supply at Goseley recreation ground |
159.30 |
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R Smith |
Additional allotment keys |
28.96 |
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Staff Wages |
May salary/wages |
929.66 |
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HMIC |
Tax and NI contribution |
216.70 |
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DALC |
Annual subscription |
653.31 |
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Goseley Community Centre |
Room hire 13 May |
25.00 |
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1. Annual Audit of Accounts 2018/19 a. The Internal Auditor has been completed by the Internal Audit and is presented for approval. RESOLVED that the Annual Governance and Accountability Return 201718 are signed in by the Chair and Clerk in compliance with Audit Regulations, 1- Annual Governance Statement and 2-Accounting Statements. 2. Payment in full received from Blackfordby FC 3. Due to the recent elections the Parish Council are short of authorised sinatures RESOLVED that 3 additional authorised signatures are added for bank transactions, Alan Jones ( Chairman), Mrs Maureen Mycock (Vice Chairman) and Richard Smith (Clerk)
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054/19 |
GENERAL CORRESPONDENCE
• SDDC - Dates for Area Forum June/July DCC - Temporary closure of f/p 58. • Resident on Manchester Lane - Climate Emergency Declaration Resident on Manchester Lane - Criminal damage to property and motor vehicles |
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055/19 |
Meeting closed at 8.40 p.m. |
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Monday 10 June 2019 - Kendricks Close, Hartshorne.
Meeting starts at 7.00.pm.
Signed.........................................................(Chair) Dated................................................