South Derbyshire District Council

Minutes of the Parish Council Meeting

Monday 9 November 2020

Via video Link (Zoom)


PRESENT – Councillors A Jones (Chair), Mrs M Mycock, Mrs S Sharland, N Jenkinson, D West, Mrs J Burley, Mrs J Slawson, Mrs N Landsborough, R Bell, Mrs K Coe and G Tubey.


APOLOGIES FOR ABSENCE – Councillors Smith and Redfern and District Councillor Dawson.


ALSO, PRESENT -  R Smith (Clerk),  District Councillors Taylor and Gee and County Councillor Mrs L Chilton



Ordinary Parish Meeting










District Council Reports:






1.     Councillor Taylor expressed concerns about footpaths at Broomy Farm and Short Hazel Farm

2.     Following a meeting Granville School Councillor Taylor hope that the School will reconsider the decision not to have a rear entrance onto Broomy Farm.

3.     Councillor Taylor informed the meeting that Chris Nash is leaving the Planning Department, S Saunders is his replacement and already in post.

4.     Councillor Taylor updated the Council on progress with regard to the sewerage work being carried out on The Cutting. SDDC will replace all the fencing once the work has been completed.

5.     Councillor Gee agreed with the statements made by Councillor Taylor.




County Council reports:

1.     County Councillor Mrs L Chilton said because of the pandemic resources at County Hall are stretched to the limit.

2.     County Councillor Mrs L Chilton informed the meeting of certain footpath closures on Broomy Farm.








Minutes of the Ordinary Meeting  on held on 9 November. (Held by Video Link (Zoom)


The minutes were approved as a correct record and signed by the Chairman.






Matters Arising - There were no matters arising from the meeting






Any member to declare an interest







Items for Exemption







Police Matters

No reports received







Matters Arising




1.     Clerk had circulated a current Outstanding matters report (see attached)

2.     Advertising of Post of Lengthsman

a.     The post of Lengthsman has now been advertised with a closing date of 15 November.

3.     The Chair has sent the voucher and a letter of thanks for all the hard work carried out by Gordon over the past 15 years.

4.     The advert for two vacant posts of Parish Councillors has resulted in no application. Agreed to review at the December meeting

5.     Neighbourhood Plan

RESOLVED that the Clerk talk to DALC about starting a Neighbourhood plan and its pros and cons.








Highways, Pavements and Public Footpaths

1.     Concerns were expressed by several Councillors about access onto footpath 2 near to Short Hazel Farm. The Clerk reported that he had been in contact with DCC who are trying to create a diversion around a building that is blocking the exist route, however because of limited resources they are not currently in a position to carry out the required work. County Councillor Mrs L Chilton said that she would contact the Footpaths Officer.

RESOLVED that the Parish Council keep in contact with DCC to ensure the work is carried out as soon as possible.

2.     Councillor Jenkinson commented on access on footpath 24 near to Coal Lane.

RESOLVED that the area is inspected, and a full report of the problems is available at the next Parish Council meeting.






Parish Newsletter and website

1.     Councillor Jenkinson presented a revised front page of the Hartshorne web site showing how it can conform with recent legislation changes.

RESOLVED that further work is carried out with the working party and at the December meeting present a way forward.






Recreation Grounds and Allotments

1.     Notices had recently been erected on the MUGA closing it down during the pandemic.

2.     Chair reported that the swing in the Salisbury Drive play area requires repairing

RESOLVED Clerk to contact SDDC of the problem as this area of play equipment is their responsibility.







Reports from Outside Bodies

1.     The Chair reported that he had attended  DALC’s AGM (via Zoom), items discussed was parking outside schools and speeding traffic.

2.     It was also announced at the meeting that Hartshorne Parish Council had been awarded  ‘Highly Commended’ in the best Council of the year 2020 Category, behind the winners Ripley Town Council. This award is mainly in recognition of the outstanding voluntary work of local residents carried out during the ‘Lock Down’.

RESOLVED that the Certificate will be displayed on the website and notice boards, a press release is submitted to the Burton Mail







Planning Matters

Planning Reforms

1.     Councillor Mrs J Burley  reported that she had submitted an objection to the new proposed planning law changes.

RESOLVED that the Parish Council write a similar letter objecting to the proposed changes to Central Government, SDDC and our local MP.






·         DMPA/2020/1010 - The erection of a single storey rear extension at 2, Malmesbury Avenue, Midway, Swadlincote, DE11 7PS.

No comments







Finance and Administration


November Payments



In respect of

















Direct Payments






Staff Wages

November salaries/wages






Tax and NI






Supply at Goseley recreation ground





R Smith

Retirement Voucher re - Lengthsman





R Smith

Additional ties for poppies/ magnets





Royal British Legion

Poppy Appeal Donation





1.     Date for Recreation Working Group (Video link)

RESOLVED Clerk to arrange suitable dates before December’s meeting

2.     Date for Finance Working Group (Video link )

RESOLVED Clerk to arrange suitable date before December’s meeting

3.     Request from Admiral Rodney for contribution of £150.00 towards Christmas tree.

RESOLVED that a donations (s137) of £150.00  is made for the provision of a Christmas Tree on land outsde the Admiral Rodney.










·            PCC - Vulnerability Fund

Noted, Goseley Community Centre aware of available funds

·            County Councillor Mrs Chilton -  Community Leadership Funding Grant Scheme

RESOLVED that the Clerk submit funding of £600.00 towards replacement of noticeboards at Goseley and Salisbury Drive and repairs to Repton Road.

·            SDDC - Update the Street Trading Policy


·            SDDC – Area Forum 11 November 6- 7 via Micrcosoft Teams  (Chair F McArdle)

RESOLVED Councillors Jenkinson and Mrs Coe attend

·            Census 2021.  Census Day will be Sunday 21st March.(booklet available)








Meeting Closed at 9.05 pm



Date of Next meeting  14 December starting at 7.00 via video link (Zoom)








Signed………………………………………… Date………………………………………………….