Minutes of the annual meeting of Hartshorne Parish Council held at

7.00 pm on Monday, 9^th May 2022 at Goseley Community Centre

Present: Councillors A Jones (Chair), M Mycock, G Tubey, N Jenkinson, P Smith, K Coe, D West, J Burley, P Redfern

Parish Clerk, A Barnes

In attendance: County Councillor Muller,

1 member of the public

Cllr Jones welcomed Cllrs and members of the public to the meeting.

063/2022 Election of Chairman and Vice Chairman

a. Councillor Mrs M Mycock proposed Councillor A Jones as Chairman for the forthcoming year this was seconded by Councillor P Smith.

b. Councillor J Burley proposed Councillor Mrs M Mycock as Vice Chairman for the forthcoming year this was seconded Councillor N Jenkison.

RESOLVED Councillor A Jones is elected Chairman and Councillor Mrs M Mycock is elected Vice-Chairman for the forthcoming year.

064/2022 Fix the amount of the Chairman’s and Vice Chairman’s Allowances.

a. It was proposed by Councillor Mrs Burley and seconded by Councillor Mrs Coe that the allowance for the Chairman is £50.00 and for the Vice Chairman £25.00.

RESOLVED The Chairman have an allowance of £50.00 and Vice-Chairman have an allowance of £25.00 for the forthcoming year financial year.

065/2022 Appointment of Members to serve on Working Party of the Parish Council

Finance

a. RESOLVED that the Chairman, Vice Chairman, Mrs K Coe, D West and N Jenkinson are appointed to the Finance Working Group.

Recreation

b. RESOLVED that the Chairman, Vice Chairman, Mrs J Slawson, Mrs J Burley, Mrs N Landsborough P Smith and Mrs K Coe are appointed to the Recreation Working Group. Cllr Burley and Cllr Mycock proposed and seconded Cllrs Landsborough & Slawson are appointed in their absence.

c. RESOLVED that each Working Group to meet twice a year. Clerk to propose dates for the next meeting.

066/2022 Appointment of Members to serve on Outside bodies.

1. Highways Forum

2. Environment Forum

3. Parish/ District meeting

4. Safer Neighbourhood Meetings (both Swadlincote and Newhall)

5. Flood Liaison Committee

It was agreed that as the above meetings are held infrequently and are open to the public; the Parish Council will ensure that they are represented and Cllr Smith will attend the flood liaison meetings and report back to the parish council

The following Councillors were elected to represent the Parish Council-

1. Hartshorne Charities - Councillors Jones, Mrs J Burley and Mrs Mycock

2. Dethick Education Foundation – Councillors Mrs J Slawson and Mrs K Coe.

3. Goseley Community Centre – Councillors Mrs N Landsborough and Mrs J Burley.

4. Dethick Hall Committee - Councillors Mrs J Slawson and Mrs K Coe

067/2022 Public participation

None

068/2022 To receive reports from the Police Liaison Officer, County Councillors and District Council Members

County Council

Cllr Muller congratulated Cllr Jones on his reappointment as Chair of the Parish Council
Cllr Muller reported the Police and Crime Commissioner will be holding a meeting on 11^th May in Melbourne, invitations have been sent to Parish Councillors, many topics will be discussed including the speed indicator devices.
Cllr Muller confirmed he has spoken to Cllr G Mussen to raise concerns regarding the traffic light at Morrisons. Cllr Mussen is aware of the situation and he will be chased up. Cllr Mycock reported works was going on at the lights
Cllr Muller reported the line marker request has been submitted
Cllr Burley confirmed she attended a police liaison meeting and reported not everyone could attend due to the meeting taking place via zoom. Concerns were raised that police did not attend the parish meeting or send or a report which they used to received. Cllr Muller reported that the police should be attending parish council meetings, but this does not happen due to time constraints however, they do attend the community forum meeting via zoom. Cllr Muller is happy to raise any issues Cllr Smith raised an issue that part of what the police should be doing is liaising with the community. Cllr Smith proposed and Cllr Burley seconded the parish council write to the Police Commission and copy chief executive of SDDC asking that they meet their statutory duty as the community meetings are no longer held in public and only held on line
Cllr Muller confirmed he would consider a contribution for further equipment if details are sent to him.

District Council

None

Police

Cllr Jones raised concerns from a resident regarding parking outside Kendrick Close layby and the safety concerns as cars are encroaching onto the dual carriage way and it was resolved Cllr Muller would raise the matter with highways and police.

069/2022 Apologies

Cllr Sharland

Cllr Stretton

Cllr Slawson

Cllr Landsborough

070/2022 Variation to the order of business

None

071/2022 Declaration of members interests

Cllr Jenkinson 077/2022 website and planning application 075/2022 DMPN/2022/0473

Cllr Jones SDCVS payment 079/2022

072/2022 To confirm the minutes of the meeting of the Council held on 11^th April 2022

RESOLVED: Minutes agreed as a true record and signed by the Chair. Cllr Smith proposed and Cllr Coe seconded. All Cllrs agreed.

073/2022 Recreation Grounds

7a Clerk confirmed the updated action log has been sent to Cllrs following the Recreation Ground Meeting on 24^th January 2022. Actions continue to be worked through. Cllr Smith and Cllr Jones met with Kopman and a quote has been sent through for trim trail equipment at Main Street. Total cost for trim trail equipment is £18,000.00. Quote has been received for resurfacing work at Goseley for £2550. Money may be available from Cllr Muller and 106 section money. RESOLVED that Clerk to send quote to Cllrs regarding trim equipment. Cllr Smith proposed and Cllr Mycock proposed the resurfacing work is completed for £2550.00.
Cllr Jenkinson reported that a decision needs to be made regarding the location of the jubilee benches.

RESOLVED that all Cllrs email preferred locations of the benches before an onsite meeting is arranged.

· Clerk confirmed she had not ordered the Noticeboards due to end of year finances

RESOLVED Cllrs agreed to the purchase of 1 noticeboard at Goseley Community Centre.

7c Goseley Football pitch Clerk confirmed the line marker cost is £422.40 + VAT as the price had increased. Cllr Muller has agreed to a contribution. Woodville Rangers are tidying up the car park and all Cllrs agreed

RESOLVED Cllrs agree to the line marker being purchased

Clerk confirmed a pre planning application had been received regarding the MUGA who will decide whether a planning application is required.

· Clerk confirmed SDDC has completed a playground inspection at Mount Road and the following was reported:

· A shackle was replaced at the time of inspection on the Flat swings as a nut had nearly worked its way out. It has also been identified that the links on the swing need replacing asap.

RESOLVED Clerk to contact DSK Engineering to check.

RESOLVED that the clerk would contact Blooming Gardens to review the Japanese knotweed

074/2022 Clerks report and Action Log

Clerk confirmed action log had been sent and will continue with the actions.

· Cllr Jones reported that the Defib machine at Leewood Road, Goseley Community Centre and the Rodney requires new pads.

RESOLVED Cllr Coe to check the defibs and send information to the Clerk to order

· Leewood Valley Community Asset Cllr Jones reported that SDDC turned request down as use being claimed was an ancillary use, not primary use. Cllr Smith requested that Leewood Valley continue to be added to the agenda.

075/2022 Planning Applications

DMPN/2022/0473 Prior approval for proposed change of use of agricultural building to dwelling house at 8 Manor Farm, Church Street, Hartshorne – no observations, Cllr Smith supported good use of a redundant building

DMPA/2022/0359 Construction of 1 detached dwelling and garage at Land to the rear of 53-67 Woodville Road, Hartshorne – oppose on the grounds that it is over development of the previously approved site and loss of open space

DMPN/2021/1896 Notice of amendment Prior Notification of single storey rear extension, with eaves of 2.7 metres and maximum height of 3.6 metres extending 4 metres from the rear wall at 6 Truro Close, Midway, Swadlincote – no observations

DMPA/2022/0041 Resolved that Cllrs would relook at the proposed application and send comments via email.

Planning Decisions

DMPN 2022/0391 Application to determine if prior approval is required for a proposed: Formation, Alteration and Maintenance of Private Ways for Agricultural use at Nether Hall Wood, Repton Road, Hartshorne – Refused

DMPA/2021/1897 The extension and conversion of the existing triple garage (accommodation above) to form a new dwelling and the erection of a single garage. 37 Repton Road, Hartshorne – approved

076/2022 Highways and Public Footpaths

· Cllr's Burley, Redfern and Smith reported large HGV’s traveling to and from Pickstock's Abattoir through Hartshorne village along the A514, during the night and the early hours of the morning. Some years ago, a 'gentleman's agreement' was established that all large HGVs should use the A511 to the Boundry island - Ashby bypass to the roundabout at Derby Road, Smisby and then into Coal Lane. This was, and is the preferred route and would cause less sleep disruption to the residents along the A514 and through the village. Resolved that Clerk to write to Cllr Muller requesting DCC Highways contact Pickstock's

· Cllr Smith reported he had met with the Right of Way Officer and discussed issues regarding the footpath alignment at Short Hazel Farm. The Right of Way Office has been in contact with the landowner requesting the footpath be realigned.

· Cllr West reported that the site adjacent to Restricted Byway No30 near Buildings Farm is an eyesore and spoils the enjoyment by the many that walk this part of South Derbyshire. Can we contact the land owners (Forestry Commission England and have the tenant (Midlands Logging) clean up and tidy up the mess. Resolved that Clerk contact Forestry Commission England to ask that rubbish and stacked timber to be made safe and site be tidied.

077/2022 Website and Communications

Cllr Jenkinson reported the newsletter has been completed and distributed.

078/2022 Allotments

Clerk confirmed the allotment map is almost complete and thanked Cllr Jenkinson for his support. Cllr Jenkinson reported some of the allotments were in a bad state and it was resolved that a meeting be arranged and the Clerk would send a new agreement and highlight that the allotments should be kept tidy.

Cllr Smith reported he was happy to help tidy allotments and proposes that notification be given that the lock will be changed.

079/2022 Finance

May payments

BP	SDCVS	Clerk and Lengthman salary April	£1064.20
BP	Goseley Community Centre	Hire of hall	£25.00
BP	MH Goals	Line Marker	£470.40

RESOLVED All Cllrs agreed to the payments above

The Clerk has now obtained full financial information from the previous year’s accounts, the Council’s income had been less than forecast due to concurrent expenses and VAT being claimed in the previous year in view of this new information the Clerk advised the Council that they should review the proposed budget for the current year. RESOLVED that a finance group meeting be arranged.

Clerk confirmed the end of year accounts are completed and awaiting collection from the internal auditor. Thank you to Cllr West for his support.

Clerk confirmed she has sent off the concurrent expense form for 2021/22 to SDDC

Clerk confirmed Hartshorne Cricket Club will not be charging the parish for June meeting room hire as this will be their contribution towards the flyers. All Cllrs in agreement

080/2022 Section 106 application

Clerk confirmed she had requested an application form to look at requesting money for the trim trail at Main Street.

081/2022 Any other business

Non

Date of Next meeting

13^th June 2022 7pm at Hartshorne Cricket Club

Meeting closed at 8.35pm

Signed:

Parish Council Chairman…………………………………….. Date………………………….