Minutes of the annual meeting of Hartshorne Parish
Council held at
7.00 pm on Monday, 15th May 2023 at
Goseley Community Centre
Present:
Councillors J Seaton, (Chair), M Mycock, G Tubey, K Coe, J Burley, A Jones
Parish Clerk, A Barnes
In
attendance: District Cllrs S Gee, M Taylor, A Archer
No
member’s of the public
233/2023 Election of Chairman and Vice
Chairman
a. Councillor Mrs J Burley proposed Councillor J
Seaton as Chairman for the forthcoming year this was seconded by Councillor Mrs
M Mycock.
b. Councillor Mycock proposed Councillor Coe as
Vice Chairman for the forthcoming year this was seconded by Councillor
Burley.
RESOLVED Councillor Seaton is elected Chairman and Councillor Coe is
elected Vice-Chairman for the forthcoming year and declaration of office
signed. All Cllrs who sent nominations
for the election signed the declaration of office.
234/2023 Co-option of Parish
Councillors
The
Council resolved to co-opt Nicola Landsborough, Stephen Bigg and Catherine Rogers
to the Parish Council. All signed the acceptance of office and took their
place alongside the Councillors.
235/2023 Fix the amount of the Chairman’s and Vice Chairman’s Allowances.
It was proposed by Councillor Mrs Landsborough and seconded
by Councillor Mrs Burley that the allowance for the Chairman is
£50.00 and for the Vice Chairman £25.00.
RESOLVED The Chairman have an allowance of £50.00 and Vice-Chairman have an
allowance of £25.00 for the forthcoming year financial year.
236/2023 Appointment of Members to serve on Working Party of the Parish Council
Finance
a. RESOLVED that the Chairman J
Seaton, Vice Chairman, Mrs K Coe, Cllr Mycock, Cllr Tubey and Cllr Jones
are appointed to the Finance Working Group.
Recreation
b. RESOLVED that the Chairman,
Vice Chairman, Mrs J Slawson, Mrs J
Burley, Mrs N Landsborough, are appointed to the Recreation Working
Group. Cllr Burley and Cllr Mycock
proposed and seconded Cllrs Slawson is appointed in her absence.
c. RESOLVED that each Working
Group to meet twice a year. Clerk to propose dates for the next meeting.
237/2023 Appointment of Members to serve on Outside
bodies.
1. Highways Forum
2. Environment Forum
3. Parish/ District meeting
4. Safer Neighbourhood Meetings (both
Swadlincote and Newhall)
5. Flood Liaison Committee
It was agreed that as the above meetings are held infrequently and are
open to the public; the Parish Council will ensure that they are represented
and Cllr Smith will attend the flood liaison meetings and report back to the
parish council.
The following Councillors were elected to represent the Parish
Council-
1. Hartshorne
Charities - Councillors Jones, Mrs J
Burley and Mrs Mycock
2. Goseley Community Centre – Councillors
Jones, Mrs N Landsborough and Mrs J Burley.
3. Dethick Hall
Committee - Councillors Mrs J Slawson ,
Catherine Rogers and Mrs K Coe
238/2023 Public
participation
None
County
Council
Apologies sent
District
Council
Cllr Taylor
introduced Cllr A Archer as a District Councillor along with Cllr Gee covering Hartshorne
and Woodville ward. They will continue to
represent the District Council and attend meetings where possible. Cllr Jones is now the District Councillor for
lower midway.
Cllr Muller
Cllr Slawson
241/2023 Variation to
the order of business
None
242/2023 Declaration of members interests
Cllr
Jones confirmed any matters relating to planning.
Cllr’s
Mycock, Landsborough and Burley Goseley payment 252/2023
243/2023 To confirm
the minutes of the meeting of the Council held on 17th April 2023
244/2023 Recreation Grounds
7a Recreational Grounds – Clerk confirmed ongoing work at Main Street in regard to
the signs. Clerk confirmed there had
been a leak at Goseley Changing rooms, plumbing work has been completed however,
further ceiling work is required. Cllr
Jones reported a tile missing from the roof and holes in the eaves, which
should be inspected when the birds have stopped nesting. Resolved that
the removal of the water tank be discussed at next meeting.
Cllr Burley confirmed that a resident reported that the new bench, sighted away from the path at Goseley is very muddy, could a few slabs be put down? Resolved Clerk to get quote from Tree and Garden for service for slabs and concrete and contact Chris Smith at SDDC to request if the community payback scheme could complete.
7b Noticeboards – Signs completed. Cllrs near the noticeboards are happy to place
signs in monthly.
7c Football
pitches – Clerk confirmed she
had emailed the football club regarding the car park and is awaiting a reply. Clerk confirmed she had arranged for mowing
of the pitches.
7d Trim Trail
equipment – Chairman signed
the new agreements for parks. Forms have
been sent to SDDC for payment. Resolved Cllrs Coe, Landsborough and Jones will meet for an
onsite meeting.
245/2023 Clerks report and Action Log
Clerk confirmed the New
Model Code of Conduct has been received and the Cllr’s are required to adopt the
NALC or District model. Resolved to forward to Cllrs and discuss next month.
246/2023 Planning Applications
No planning applications received
Planning Decisions
DMPA/2022/1499 the variation of
condition no.2 (relating to approved plans) and removal of condition 4
(relating to materials) of permission ref. DMPA/2020/1083 for demolition of bungalow
and erection of two detached dwellings at 4 Church Street, Hartshorne,
Swadlincote - approved
247/2023 Highways and
Public Footpaths
Cllr Seaton reported that the Sandcliffe Road Speed
indicator Device which is shared with Ticknall is now back on Main Street. Resolved Clerk to contact Cllr Muller to
confirm shared agreement.
Cllr Seaton reported that his concerns
regarding visibility and positioning of the HGV Signs at the junction of Burton
Road (A511) and Sandcliffe Road have been considered.
He has had a reply back from DCC to
confirm that they would not be repositioning or resizing but they will send an
officer to review the condition of signage
Cllr Biggs reported issues with speeding
on Repton Road and has been in contact with Truvelo regarding a handheld speed
gun which is £2250. Cllrs agreed the
speed gun is not required at present but thanked Cllr Biggs for his time investigating.
Cllr Coe reported ongoing issues with potholes and speedhumps.
Clerk confirmed the Accessibility statement is now on the website.
Cllr Coe reported that the Newsletter has been completed and sent out.
Clerk confirmed
the work has been completed at the allotments.
Resolved Clerk to ask allotment representative to show people on
the waiting list around the site to choose a site and show split sites if
required. Onsite Allotment Meeting to be
arranged 6pm on June 12th.
250/2023 To consider and complete Section 1 of the Annual Governance
and Accountability Return 2022 / 2023
The internal audit report was circulated
to Cllrs prior to the meeting. Actions
noted an agreed. Section 1 of the Annual
Governance and Accountability Return was considered and matters arising were agreed,
completed and signed by the Chairman.
251/2023 To approve Section 2 of the Annual Governance and
Accountability Statements Return 2022 / 2023
Accounting Statements Section 2 of the
Annual Governance and Accountability Return was considered and agreed and
signed by the Chairman. Cllrs agreed to
the dates of 27th June until 7th August 2023 for the exercise
of public rights. External audit will be
completed by PK Littlewood.
252/2023 Finance
May payments
|
BP |
SDCVS |
Clerk and Lengthman salary April |
£1134.60 |
|
BP |
Goseley Community
Centre |
Hire of hall |
£25.00 |
|
BP |
O’Connors |
Goseley Electricals |
£76.50 |
|
BP |
Waterplus |
Goseley |
£51.10 |
|
BP |
EON |
Goseley pavilion electricals |
£55.23 |
|
BP |
G Turner Accountancy |
Internal Audit |
£150.00 |
|
BP |
Lengthman |
Uniform |
£126.63 |
|
BP |
Fox’s Printing |
Newsletter |
£333.69 |
|
BP |
J Seaton |
Chair expenses |
£50.00 |
RESOLVED All Cllrs agreed to the payments above
Clerk to arrange
a finance meeting on the 3rd July via Zoom 6.30pm
253/2023 SID
Bracket
location has not been decided yet and requires agreement from the County Council
and Highways Cllrs. Resolved
Cllrs Seaton, Biggs, Burley, Mycock and Jones to meet Westco for an onsite
meeting to discuss location machine options.
Cllr Rogers
reported she has been to a Hartshorne Resident Association AGM, and it was
requested the SID be place on Ticknall Road.
254/2023 Any
other business
Residents are
also requesting a dog waste bin at St Peter’s Wood at the car park at the Church. Resolved Cllr Coe to discuss with the Church.
Cllr Burley
thanked Cllr Muller for his £250 contribution towards the Coronation event.
12th June 2023 7pm
at Hartshorne Cricket Club
Meeting closed at 8.05pm
Signed:
Parish
Council Chairman…………………………………….. Date………………………….