South Derbyshire District in the County of Derby

Parish Council web site – www.Hartshorne.org.uk

            Clerk- Richard Smith

Hartshorne Parish Council

PO Box 8243


DE11 1GE

Mob 07561 446 325

E-mail- hartshornepc@sky.com

4 January 2021


To:       Chairman, Vice Chairman and Members, Hartshorne Parish Council

            Burton Daily Mail

            Derbyshire Library, Swadlincote


Parish Council Meeting


The next meeting of the Parish Council will be on Monday 11 January starting at 7.00 pm via video link (Zoom). Link can be obtained from the Clerk by contacting hartshornepc@sky.com.


 Your attendance is requested.


Yours faithfully

Richard Smith

Clerk & Responsible Officer





Ordinary Parish Meeting



a.     At the start of the meeting a period will be made available for members of the public to ask questions or submit comments to the Parish Councillor's. (Please note only 15 minutes has been allocated)

b.     If the Police Liaison Officer, a County Councillor or District Councillor are in attendance, members will be given the opportunity to raise any relevant matters.


1.     Apologies for Absence.


2.     Any Member to declare an interest.

a.     Under the Parish Councils (Model Code of Conduct) Order 2001 (SI 2001 Number 3576) any member with a personal interest in a matter who attends a meeting of the Authority at which the matter is considered must disclose to that meeting the existence and nature of that interest at the commencement of that consideration, or when the interest becomes apparent.  There are further requirements for members whose interest extends to become a “Prejudicial Interest” within the meaning of the Statutory Instrument.  Councillors must ensure that their “registration of financial and other interests” is up to date.

3.     To confirm the Minutes of the Meeting of the Council held on 14 December 2020 and Finance Working Group 21 December (Both held via video link). Signing of Minutes will be carried out when Lockdown and other restrictions allow.


To determine which items if any on Part 1 of the Agenda should be taken with the public excluded. 


4.     Police Matters

5.     Clerks Outstanding Action Report to be circulated at the meeting.  (to follow)

a.     Schedule of meetings for 2021

6.     Highways, Pavements and Public Footpaths

a.     DCC – Missing footpath markers

7.     Hartshorne’s Parish Web site and newsletter

a.     Progress report from working Group

8.     Recreation Grounds and Allotments.

9.     Reports from Outside Bodies








10.  Planning Matters


·         DMPA/2020/1230. - Proposed Two Storey Rear Extension & New Dropped Kerb (vehicular access) to Repton Road To provide off street parking 59, Repton Road, Hartshorne, Swadlincote, DE11 7AF.



11.  Finance and Administration

January Payments –




In respect of

















Direct Payments






Staff Wages

December salaries/wages






Tax and NI





Zurich Insurance

Annual Premium











1.     2021/22 Parish Precept – Report from Finance Working Group

2.     Concurrent Function submission

3.     Water plus refund


12.  Correspondence

1.     RBL – acknowledgement of donation

2.     Residentof Hartshorne – Dog fouling in Repton Road/Pear Tree Close and Brook Street area.

3.     DCC – amendment to mobile library route (Hartshorne removed from routes).

4.     SDDC – Swadlincote Area Forum, Virtual 2 February 2021  (No times given)

5.     DALC Circulars No. 6 External Audit News

6.     Neighbourhood Planning Support Grant

7.     Section 137 Allowance for 2018-19

8.     GDPR Update

9.     Updated Model Standing Orders and Legal Topic Notes 1,2,5,8, and 87

10.  Free Webinar: ‘Community Organising’ Training 24

11.  th

12.  April

13.  Project Management Training – 23 May 2018

14.  Councillor Essential Training – 21 J

15.  Circular 6 - External Audit News

16.  Neighbourhood Planning Support Grant

17.  Section 137 Allowance for 2018-19

18.  GDPR Update

19.  Updated Model Standing Orders and Legal Topic Notes 1,2,5,8, and 87

20.  Free Webinar: ‘Community Organising’ Training 24

21.  th

22.  April

23.  Project Management Training – 23 May 2018

24.  Councillor Essential Training – 21 J

25.  cular 4 - 2018 -  


26.  Circular No. 04/2018

27.  To all Member Town and Parish Councils and Parish Meetings



29.  In this Circular:



Date of next meeting

Monday 14 February 2021 (meeting by Video link unless circumstances change)