Minutes of the annual meeting of Hartshorne Parish Council held at

7.00 pm on Monday, 15^th July 2024 at Hartshorne Cricket Club

Present: Councillors J Seaton, (Chair), N Landsborough, G Tubey, K Coe, A Jones, P Smith, C Rogers, C Stevenson.

Parish Clerk: A Barnes

In attendance:

Cllr Muller

No member of the public

51/2024 Public participation

None

52/2024 To receive reports from the County Councillors and District Council Members

County Council

Cllr Muller reported the following:

DCC are catching up with potholes and tar spraying taking place.
DCC deficit decreased to around 21 million from over 60 million.
Freeport – application being submitted for the area which will create a number of jobs. Awaiting further information.
Gold cards available for free for anyone over 66.
Cllr Smith reported service dressings have been completed on Repton Road, when will the road markings be completed? Cllr Muller confirmed work will be done as soon as possible.
Cllr Smith asked if Cllr Jones had any further information on the freeport committee? Cllr Jones confirmed meetings have started taking place. Concerns regarding the impact of traffic in the village.

District Council

Not in attendance

53/2023 Apologies

Cllr Gee

Cllr Taylor

Cllr Archer

Cllr Slawson

Cllr Burley

54/2024 Variation to the order of business

Shared SID minute number 58/24 and new SID minute number 64/24 discussed first and minuted below.

55/2024 Declaration of members interests

Cllr Jones confirmed any matters relating to planning.

Cllr’s Landsborough and Jones Goseley Community Centre

Cllr Landsborough allotments

Cllr Seaton speed watch

Cllr Jones SDDC payments

56/2024 To confirm the minutes of the meeting of the Council held on 10^th June 2024

RESOLVED: Cllr Landsborough proposed, and Cllr Smith seconded the minutes were agreed as a true record and signed by the chair.

57/2024 Recreation Grounds

7a Recreational Grounds – Clerk confirmed she has spoken to SDDC regarding repairs, SDDC will be sending a quote for the medium risks identified on the ROSPA play inspection. Cllr Smith asked if SDDC still mow the grass at Main Street. Resolved clerk to find out from SDDC what the schedule of work programme is.

7c Football pitches – no update

7d Play area equipment – Extra concurrent funding of £12402.03 received. Awaiting an answer from SDDC regarding S106 funding. Resolved Cllrs to order equipment and draw down extra money from the investment fund if S106 money is not granted

58/2024 Clerks report and Action Log

· Shared agreement SID Hartshorne – Cllr Seaton confirmed a quote has been received from R1 electrics to move the shared SID £180 + VAT per move, £360 per year for each parish council, very difficult to find someone for an alternative quote and 1 higher quote. Cllr Seaton proposed and Cllr Tubey seconded. Cllr Smith abstained from the vote. Resolved Cllrs agree to quote dependant on Ticknall agreeing to pay half the cost and request a risk assessment/insurance to be completed by R1 Electrics for a proposed date of 1^st August and 2 separate invoices.

· The Derbyshire County Council (Main Street, Hartshorne) (No Stopping School Keep Clear) Traffic Regulation Order 2024 information sent to Cllrs

· National Grid Proposal Chesterfield to Willington for Cllr information

· Highways Act 1980 - Parish of Hartshorne - Our ref: 105741 The Derbyshire County Council (Public Footpath No. 35 (part) – Parish of Hartshorne) Public Path Diversion Order 2023

· Re: Safety of Lithium ion Batteries and e-bikes and scooters. Resolved Clerk to send email of support.

· Review of Street Trading Policy – SDDC – for Cllr information

· Review of Private Hire Licensing Policy and Conditions – for Cllr information

59/2024 Planning Applications

DMPA/2024/0579: Notification of planning application. The erection of a two storey front, rear and first floor extension. Conversion of second floor space into living accommodation and the erection of a detached garage with associated works at 8, The Sandlands, Midway, Swadlincote, DE11 7PY – no observations for neighbours to comment.

DMPA/2024/0642: Notification of amendment to planning application The erection of a single storey rear extension at 89 Repton Road, Hartshorne, Swadlincote, DE11 7AE - no observations for neighbours to comment.

DMPA/2023/1557 Demolition of the existing dwelling and associated outbuildings, and the erection of 54 dwellings, public open space, landscaping, access, and associated works at Land At 97 Hartshorne Road, Woodville, Swadlincote, DE11 7HY – Flawed application, Parish Council has sent comments previously and will resend.

Clerk confirmed an email had been received from a local resident regarding unauthorised building work, Midway Stores. Several walls have been built, encroaching onto the recreation ground. Cllr Jones has raised with SDDC planning, SDDC have received a planning application recently which they are reviewing. Cllr Smith asked if planning are putting a cessation of work in place due to concerns raised. Resolved clerk to contact planning to raise concerns

Planning Decisions

DMPA/2024/0642 The erection of a single storey rear extension at 89 Repton Road, Hartshorne – Approve with conditions

DMPA/2024/0426 The variation of condition no. 2 of permission ref. DMPA/2021/1098 (relating to approved plans for additional of a sun room) for change of use of land from agriculture and paddock area to Use Class C3 (Dwelling house), and conversion of stables including demolition of hay barn, erection of single storey extension and bat house with associated works; at 2 The Limes, Woodville Road, Hartshorne – approved

DMOT/2024/0497 Approval of details reserved by a Condition 29 (Landscaping) relating to application DMPA/2020/1004 for the erection of 189 dwellings including public open space, landscaping and associated infrastructure and works on Land at Broomy Farm, Woodville Road, Hartshorne – approved

DMOT/2024/0496 Approval of details reserved by Condition 7 (Landscaping) relating to application 9/2019/0382 for the approval of reserved matters for layout, scale, appearance and landscaping relating to phase 2a only for the erection of 70 dwellings, along with layout, scale, appearance and landscaping of public open space areas and layout, scale, appearance and landscaping of the spine road for phase 1b (re-plan) and 2a.under outline permission ref. 9/2016/0882 relating to up to 400 dwellings and provision of new school pick up/drop off area, together with associated highway works, public open space, landscaping, parking and attenuation facilities on Land At, Broomy Farm, Woodville Road, Hartshorne – approved

DMOT/2024/0495 Approval of details reserved by a Condition 10 (On-plot landscaping) relating to application 9/2018/0767 for the approval of reserved matters for layout, scale, appearance and landscaping relating to phases 1a and 1b only for the erection of 180 dwellings, along with layout & landscaping of public open space areas and appearance & landscaping of the spine road for phase 1 (re-plan) under outline permission ref. 9/2016/0882 relating to up to 400 dwellings and provision of new school pick up/drop off area, together with associated highway works, public open space, landscaping, parking and attenuation facilities at Land At, Broomy Farm, Woodville Road, Hartshorne – approved

60/2024 Highways and Public Footpaths

Cllr Rogers reported that Main St towards the Rodney on the left-hand side, Manor View, unable to see bus stop due to overgrown hedges. Resolved clerk to report to SDCC and DCC.

Cllr Tubey reported that the speed limit sign has been twisted at the junction of Dunsmore Lane and Sandcliffe Road, suggesting the incorrect speed limit going each way. Cllr Tubey has managed to turn around. Cllr Tubey reported there are a few signs on Netherhall Road that are obstructed by leaves etc. Resolved clerk to report to Highways.

Broomy Farm Development – Clerk confirmed she had emailed both Housing Developments but had only had one reply from Bellway who confirm they have signs in place. Resolved clerk to chase Asbury Housing for an update.

61/2024 Website and Communications

Cllr Coe to chase webasite company regarding Cllr Smiths photo being on twice.

62/2024 Allotments

Clerk reported that Tree and Garden Services asked if the car park extension is necessary as it is never fully used and the rough area is used to drop off wood chip/manure to share amongst the allotment holders. Resolved clerk to request a quote.

One allotment tenant has vacated the plot however, a new tenant is now in place. Resolved cllrs agree to new tenant.

Cllr Landsborough noticeboard A1 size

Poultry have to register with DEFRA.

63/2024 Finance

July payments

Current balance as at 1^st July 2024 £58,129.47

BP	SDCVS	Clerk and Lengthman salary June	£1183.40
BP	Hartshorne Cricket Club	Hire of hall	£25.00
BP	Waterplus	Goseley	£97.72
BP	EON	Goseley pavilion electricals	£41.91
BP	SDDC	Operational inspection May	£131.16

RESOLVED All Cllrs agreed to the payments above

Resolved that Cllr Coe proposed and Cllr Tubey seconded that August payments for SDCVS, EON and Waterplus should be paid once invoices are received.

Finance meeting next week at 5.30pm

Money received

BP/Chq Allotments Various payments £534.75

BP SDDC Concurrent 23/24 £20072.42

BP SDDC Concurrent for play area £12402.03

BP SDDC Draw down investment fund for GCC £10,000

BP HMRC VAT reimbursement £3036.23

BP HSBC Interest £1828.45

64/2024 SID

£3000 grant has been agreed from PCC and accepted. Lamppost notices and pictures sent to Highways, thank you to Cllr Smith and Landsborough’s support. Street light approval formrequired; however, this will be completed when SID ordered. R1 Electrics are happy to move the new SID if required. Resolved clerk to order SID from Coeval at the cost of £5526.00 + VAT and permission form to attach the SID to 3 x lighting columns to be completed once ordered with support from Coeval.

9^th September 2024 7pm at Goseley Community Centre

Meeting closed at 8.00pm

Signed:

Parish Council Chairman…………………………………….. Date………………………….